Kusleika and I are at the Excel and Access Power User Workshop this week. Between you and me, he's not doing that well.
Anyway, one of our attendees asked why Access 2007 can't export more than 65,000 rows to Excel 2007. I replied with my usual professorial demeanor "What? You're on crack!"
This is when he demonstrated these steps:
- Right click on the Table or Query
-
Click Export -> Excel
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- Click the "Export data with formatting" option
- Press OK
After a few gyrations, Access pops up this nasty-gram. Indeed, the table gets cut off at 65,000 lines.
Of course, being the expert I am, I immediately pointed out the issue.
The problem comes from the selection of "Export data with formatting" in Step 3.
If you uncheck this (leave it not checked), Access will export more than 65,000 rows just fine.
The reason for this isn't all that transparent, but it's pretty simple.
When the Export data with formatting option is checked, the windows clipboard is used. That is, Access will send the data to the Windows clipboard so that all the formatting and layout can be copied. The problem is that the old windows clipboard limits you to only 65,000 lines of data. Leaving this option unchecked allows access to simply transfer the data, bypassing the need for the windows clipboard. Problem solved.
He was pretty happy with this answer - although, he still wants his money back.